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the best specified e‑rostering system available Create rotas with a click of the mouse Cloud based Access from anywhere Contract compliance EWTD Email SMS texts Mobile calendar synchronisation Identify rota gaps Locum administration Track locum spend Fully configurable, avoiding a one-size-fits-all approach Self-rostering made easy Leave administration Contextual leave request functionality Bespoke weekly overview reports Track changes Shift swaps at a glance Separate control over shift time and shift location Fully backed up Full audit trail Granular password access, allowing full control over what data and funtionality each user can access Fully encrypted network connection State of the art data centre All relevant parties kept fully up to date with any changes Communication at its heart Frontline focused

the system that adapts to the way you work When a system imposes a way of working that does not match that of its users, any increased efficiency the system might otherwise bring, can easily be lost.

is designed to adapt to meet the needs of each individual team, rather than imposing a one-size-fits-all solution.

currently has over 80 different customisable settings that tailor the way the system is presented to the user and the variety of functionality it provides.

Together with its bespoke reporting that can instantly produce up-to-the-second, weekly master rotas, on-take reports, etc, complements the way your operation is run, rather than competing with it.

makes self-rostering easy
(and how Artificial Intelligence compares to Real Intelligence) A recent GMC report found that:
Rota design should be fair and flexible, and take into consideration life events and personal circumstances where feasible. Rotas should always handle individual preferences and circumstances fairly and be arranged in a timely manner. Rota design should consider the latest research about fatigue, to support the health and wellbeing of doctors. Effective rota design could also enhance the development of teams.

Self-rostering helps you achieve this goal.

As well as scoring highly in staff satisfaction surveys, all but eliminates the administration overhead of self-rostering, whilst ensuring that staff shifts:

 Provide the operational cover required.
 Match their contractual obligation.
 Are automatically adjusted on a pro-rata basis for LTFT.
 Are EWTD and Contract compliant.

If you are new to self rostering and want to know more, click here.

There is a lot of buzz around Artificial Intelligence at the moment, click here for more information as to how AI compares to self-rostering.
Front-line vs. back-office systems, what you need to know The benefits a system can bring to your operation will depend on how closely its functionality matches your specific needs and this, in turn, is down to where the focus was when it was developed.

Some systems have evolved from back-office HR department solutions and therefore often lack the fundamental understanding of front-line operations necessary to provide the wide variety of functionality they need.

was developed with and for front-line rota administrators and is therefore able to provide a suite of tools that are relevant and maximise the efficiency gains you are looking for.
Are you still using Excel to fill your system's functionality gaps? If the system you have been provided with does not meet your needs, the clearest indication is that, on a day-to-day basis, you are relying on Excel to fill in the gaps.

Excel is a great, flexible tool, but often falls down when it comes to preventing errors and ensuring that everyone has access to the up-to-date information they require, whereever and whenever they require it. Other tasks, such as combining spreadsheets to provide a management overview, can be a laborious, error-prone and time consuming business.

Other reasons why the use of Excel for managing staff is not considered to be best practice include the lack of adequate security and the inability to audit any changes.

There is always going to be the odd time when you will reach for Excel, but if the system you are using is the right one for the job, this should always be very much the exception.

With users get all the benefits of a fully integrated system with a comprehensive suite of functionality that was developed specifically with their needs in mind, a lot of which is impossible to replicate in Excel.
We already have an e-rostering solution, why do we need
? It may seem, if you already have a system that is paid for by your organisation, that it cannot make financial sense to pay a bit extra, perhaps out of your own budget, for yet one more.

However, if the system you currently have does not meet your needs it is likely to be having a seriously detrimental impact on the efficiency of your operation, leading to significant additional costs, such as extra locum spend, that far outweigh the cost of the better solution.

If you have been provided with a small city car when what the job demands is a 4-wheel drive, all terrain vehicle, preferably with a bulletproof windscreen then, with the best will in the world, there is no way the standard company car is going to cope and there is a strong business case for the upgrade.
Self Rostering

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If you have not encountered self rostering before, the idea can come across as a recipe for anarchy and mayhem, with everyone going off in all directions and the administrator having virtually no chance in controlling what goes on. Whilst it is true that, if attempted without the right tools, things can get out of hand, provides you with all the information and control you need to make it a hassle free success.

Self-rostering is a system that allows employees to choose their own shifts and manage their own schedules, rather than having a manager or supervisor do it for them. There are several benefits to using self-rostering, including:

  Increased employee satisfaction: Self-rostering allows staff to have more control over their schedules, which can lead to increased job satisfaction and motivation.

  Improved communication and collaboration: Self-rostering can promote better communication and collaboration among staff, as they are able to coordinate their schedules with one another more easily. helps in this regard with its transparent sharing of shift choices.

  Greater flexibility: Self-rostering can provide more flexibility for staff, as they are able to choose when they want to work, within the constraints of the business.

  Greater fairness: When applying a fixed template to a mismatched rota period, workloads can often be skewed so that some staff end up with a disproportionate number of anti-social shifts. Whilst compliant, this disparity can lead to reduced satisfaction amongst those affected.
automatically adjusts shift targets for the rota period, on a pro-rata basis, ensuring shifts are always spread evenly in accordance with contracted workloads.

  Reduced administrative burden: Self-rostering can reduce the administrative burden on managers and supervisors, as they are not responsible for creating and managing staff schedules. This is especially true when it comes to the complex adjustments that are usually needed to accomodate everyone's leave requests, etc, while, at the same time, ensuring that the required cover is provided.

  Increased efficiency: Self-rostering can increase efficiency, as staff are able to quickly and easily fill gaps that would otherwise be left by colleagues' leave requests. ensures that everyone can see where any gaps are, at all times.

Self Rostering vs. Artificial Intelligence

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How good is Artificial Intelligence?

Let's take a look at ChatGPT's answer to this question:

Artificial Intelligence (AI) has made significant advancements in recent years and has demonstrated remarkable capabilities in various domains. However, it is important to understand that the effectiveness of AI systems can vary depending on the specific task or application.

Artificial Intelligence relies on two main things; an incredibly large dataset of previous examples and clear rules so that it can distinguish correct answers from incorrect ones. For something like playing chess, both of these things are readily available, but this is not the case for e-rostering

When it comes to staff rostering, even if you had a large enough dataset to work from, being able to provide the computer with enough information on the "rules" (i.e. the preferences and requirements of each individual member of staff) so that it can tailor a rota that would satisfy everyone, would take a level of input that would negate the point of asking the computer to work things out in the first place.

In reality, what is touted as Artificail Intelligence is often just an algorithm that simply allocates people to rota gaps based on what they owe in terms of shifts, but with little or no understanding for their personal preferences and requirements.

Staff satifaction

A major factor in creating a rota that satisfies the staff that have to work it, is how involved they are and how much agency they feel they have in the shifts they have to work.
Engaging staff in the creation of their own rotas, in the way self-rostering does, allows them to see the associated constraints and feel more reassured with the result than they would be with something delivered by an opaque black box.

Why use Artificial Intelligence when you can use Real Intelligence?

Please Contact Us for further information